Specialized Bookkeeping & Accounting
US GAAP-compliant financial operations that keep your robotics startup audit-ready and investor-confident -- powered by QuickBooks, Sage, Xero, ZipBooks, and Zoho.
Robotics companies face unique financial challenges: complex R&D capitalization, hardware inventory accounting, multi-currency vendor payments, and investor-ready reporting requirements. SHIRO’s specialized accounting team understands these nuances and delivers accurate, timely financial operations.
Our bookkeepers are trained in US GAAP standards and work within your preferred tools -- QuickBooks, Sage Accounting, Xero, ZipBooks, or Zoho Books. We handle daily transaction categorization, bank reconciliation, accounts payable and receivable, and month-end close procedures.
For robotics companies claiming R&D tax credits, we maintain detailed supporting documentation, time tracking records, and expense categorization that withstands IRS scrutiny. Our documentation has supported millions in successfully claimed credits.
Whether you need basic bookkeeping or full financial operations including payroll, invoicing, and board-ready financial statements, SHIRO provides the financial backbone that lets you focus on building robots.
Key Benefits
US GAAP Bookkeeping
Daily transaction categorization, bank reconciliation, and full-cycle bookkeeping following US GAAP standards in your preferred accounting software.
R&D Tax Credit Support
Detailed documentation, time tracking, and expense categorization to support R&D tax credit claims that withstand IRS audit scrutiny.
AP/AR Management
Accounts payable processing, vendor payments, invoice generation, collections follow-up, aging reports, and cash application.
Financial Reporting
Monthly P&L, balance sheet, cash flow statements, and custom reports formatted for board meetings and investor due diligence.
Audit-Ready Books
Clean, organized books with proper documentation and audit trails. We prepare your financials for annual audits and investor reviews.
Timely Month-End Close
Consistent month-end close within 5 business days with reconciled accounts, accruals, journal entries, and variance analysis.
Get a free financial assessment -- see how clean your books really are.
Get a Free AssessmentAccounting Tools We Master
Our team holds certifications across all major cloud accounting platforms. We work in your preferred tool -- or help you choose the right one for your stage and complexity.
QuickBooks
Most popular for US startupsFull proficiency in QuickBooks Online and Desktop. We handle setup, chart of accounts customization, bank feeds, rules, class tracking, and multi-entity consolidation.
- Bank feed automation & rule setup
- Class & location tracking
- Multi-currency support
- Project-based costing
- Payroll integration
Sage Accounting
Enterprise-grade financial managementDeep expertise in Sage 50, Sage Intacct, and Sage Business Cloud. Ideal for mid-market robotics companies with complex multi-entity, multi-currency, and grant-based accounting needs.
- Multi-entity consolidation
- Dimensional reporting
- Grant & project accounting
- Revenue recognition automation
- Custom financial dashboards
Xero
Cloud-first modern accountingCertified Xero advisors managing bank reconciliation, invoicing, expense claims, fixed asset management, and integration with 1,000+ third-party apps for seamless financial workflows.
- Automatic bank reconciliation
- Multi-currency invoicing
- Fixed asset depreciation
- 1,000+ app integrations
- Real-time cash flow tracking
ZipBooks
Smart, simple bookkeepingEfficient use of ZipBooks for early-stage startups and lean teams. We leverage its AI-powered auto-categorization, time tracking, and invoicing to keep costs low while maintaining accuracy.
- AI-powered auto-categorization
- Time tracking & billing
- Simple invoicing workflows
- Financial health scoring
- Cost-effective for seed-stage
Zoho Books
All-in-one business suiteFull Zoho Books management including automated workflows, client portal setup, inventory tracking, and seamless integration with Zoho CRM, Zoho Expense, and Zoho Payroll.
- Automated payment reminders
- Client portal setup
- Inventory tracking
- Zoho ecosystem integration
- Custom approval workflows
Multi-platform proficiency across all major accounting tools.
Platform Coverage
Not Sure Which Tool?
We offer free platform assessments. Our team will evaluate your transaction volume, entity structure, and reporting needs to recommend the best fit.
Get a Free AssessmentPricing Tiers
Transparent pricing for predictable financial operations. All plans include NDA coverage, secure file sharing, and a dedicated point of contact.
Starter
For early-stage startups with straightforward books
- Up to 200 transactions / month
- Single entity, single currency
- Monthly bank reconciliation
- Quarterly P&L & balance sheet
- Email support
- One accounting tool supported
Growth
For scaling startups with complex financial needs
- Up to 1,000 transactions / month
- Multi-entity support (up to 3)
- Weekly AP/AR processing
- Monthly financial statements + commentary
- R&D tax credit documentation
- Dedicated bookkeeper
- Real-time dashboard access
- Two accounting tools supported
Enterprise
Full controller-level financial operations
- Unlimited transactions
- Multi-entity, multi-currency
- Daily AP/AR & cash management
- Board-ready reporting packages
- R&D tax credit + audit preparation
- Dedicated finance team (2-5 people)
- CFO-level advisory calls
- All five accounting tools supported
- Payroll processing & compliance
Volume discounts available for annual commitments. All plans scale as your transaction volume grows.
Let us bring your books up to standard -- risk-free.
Get a Free AssessmentSample Project Timeline
From onboarding to steady-state monthly close in 5-8 weeks. Timelines adjust based on catch-up bookkeeping complexity and platform migration needs.
Financial Assessment & Onboarding
- Review current books, chart of accounts & bank statements
- Audit existing accounting software setup and integrations
- Identify gaps, back-log items, and compliance issues
- Sign NDA and establish secure file-sharing protocols
System Setup & Migration
- Configure or clean up chart of accounts (US GAAP-aligned)
- Set up bank feeds, payment integrations, and automation rules
- Migrate historical data if switching accounting platforms
- Document standard operating procedures for your account
Catch-Up Bookkeeping
- Process all outstanding transactions and categorize expenses
- Reconcile bank, credit card, and loan accounts
- Clear unreconciled items and resolve discrepancies
- Prepare and post adjusting journal entries
Ongoing Operations & Month-End Close
- Daily transaction categorization and weekly AP/AR processing
- First full month-end close within 5 business days
- Deliver P&L, balance sheet, and cash flow statement
- Establish reporting cadence and review checkpoints
Steady State & Advisory
- Sustained monthly close cycle with variance analysis
- Quarterly financial review calls with your leadership
- R&D tax credit documentation maintenance
- Annual audit preparation and support
99.4% Reconciliation Accuracy for a Robotics Scale-Up
How SHIRO helped a Series-B robotics company achieve audit-ready books, document $2.1M in R&D tax credits, and reduce accounting costs by 52%.
99.4%
Reconciliation Accuracy
4 Days
Monthly Close Time
$2.1M
R&D Credits Documented
52%
Cost Savings
The Challenge
A Series-B humanoid robotics company with 85 employees across three US locations was spending $18,000/month on a local accounting firm. Despite the cost, their books were consistently 3-4 weeks behind, reconciliation errors averaged 6-8% per month, and they had no documentation supporting their R&D tax credit claims. An upcoming Series-C raise required clean, audit-ready financials within 90 days.
The SHIRO Solution
We deployed a dedicated 3-person team: a senior bookkeeper (QuickBooks Advanced certified), an AP/AR specialist, and an R&D documentation analyst. In the first two weeks, we completed a full catch-up bookkeeping engagement covering 6 months of backlogged transactions across three bank accounts, four credit cards, and two payroll systems. We restructured their chart of accounts to support proper R&D capitalization and implemented automated bank feed rules that reduced manual categorization by 70%.
The Results
Within 8 weeks, SHIRO achieved a steady-state monthly close cycle of 4 business days with 99.4% reconciliation accuracy. Our R&D documentation analyst identified and properly categorized $2.1M in qualifying R&D expenses spanning two fiscal years, resulting in a significant tax credit claim. The client's Series-C due diligence process was completed without a single financial finding. Total accounting costs were reduced from $18,000/month to $8,600/month -- a 52% savings.
“SHIRO didn't just fix our books -- they transformed our entire financial operations. The R&D tax credit documentation alone paid for a full year of their services. Our Series-C due diligence sailed through without a single issue.”
-- CFO, US Humanoid Robotics Company
Monthly financial review process ensuring audit-ready accuracy.
Key Milestones
- Week 1-2: Catch-up bookkeeping (6 months cleared)
- Week 3: Chart of accounts restructured for R&D
- Week 4: First on-time month-end close (99.1%)
- Week 6: R&D documentation completed ($2.1M identified)
- Week 8: Steady state at 99.4% accuracy, 4-day close
Tools Used
How We Work
Financial Assessment
We review your current books, chart of accounts, software setup, and reporting needs to create a tailored service plan.
System Setup & Migration
Configuration of your accounting software, chart of accounts cleanup, bank feed integration, and process documentation.
Catch-Up Bookkeeping
If your books are behind, we bring them current with accurate categorization, full reconciliation, and proper documentation.
Ongoing Operations
Daily bookkeeping, weekly AP/AR processing, and monthly close procedures with multi-level quality review checkpoints.
Reporting & Advisory
Monthly financial statements with commentary. Quarterly strategy calls to discuss financial health, cash runway, and optimization opportunities.
Why Choose SHIRO
- US GAAP-trained accountants with experience serving American robotics startups and scale-ups
- Certified across QuickBooks, Sage, Xero, ZipBooks, and Zoho -- we work in your preferred tool
- R&D tax credit documentation expertise that has supported $10M+ in successful claims
- 52% average cost savings compared to US-based accounting firms
- Audit-ready books with proper documentation, clean trails, and 4-day month-end close
- Secure processes with encrypted file sharing, SOC 2-ready controls, and strict access management
What Our Clients Say
“Switching to SHIRO was the best financial decision we made. Our books are consistently clean, our R&D credits are properly documented, and we saved over $100K in accounting costs in the first year. Their team feels like an extension of our finance department.”
-- VP of Finance, US Robotics Scale-Up
Ready to fix your books?
Get a free financial assessment and discover how SHIRO can bring your books up to standard while cutting costs.